Notice of Extraordinary General Meeting
The Casey Panthers Soccer Club Board of Management gives notice of an Extraordinary General Meeting to be held in the clubrooms on
Thursday 12th February 2015 at 7pm
for the purpose of revising the Membership of the Casey Panthers Soccer Club
Business of the meeting
The sole agenda item for the meeting is to vote on the following special resolution:
To revise the Rule 3.2 of the Casey Panthers Soccer Club with the following:
Associate members who are non-player Members, who after completing application for membership and paid monies due to the Club and have been accepted by the Committee, shall have the right to receive notice of General Meetings and to be present, to debate and to vote at General Meetings.
Any member may appoint another member to act as his or her proxy for the meeting.
The need to revise Rule 3.2 of the Casey panthers Soccer Club has arisen due to the introduction of a new Associate membership to allow non-players membership to the club and for them to be able to be present, to debate and vote at General Meetings.
The Rules must then be approved by Consumer Affairs Victoria.
Casey Panthers would like to hear from anyone who would be interested in joining our dynamic new coaching team for the new season and working together with the coaching director, Mannie Linares, in taking the club to the next level.
A description of the product description is provided below.
Whether you are an experienced coach or are just enthusiastic and keen to learn, please download attachments below and email email@example.com
Following the Annual General Meeting of the Casey Panthers Soccer Club we are pleased to announce the Committee of Management for the coming 2015 season.
President – John Romero
Vice-President – Gary Jackson
Secretary – Tara Redmond
Treasurer – Kevin Redmond
Phil Pallot – Sponsorship Officer
Mannie Linares – Coaching Director
If you have any questions, please email the committee at
firstname.lastname@example.org and we look forward to seeing you all at our registration day for the 2015 season.
Please keep posted to caseypanthers.org.au for further details
Position Description Summary
Preside over monthly committee meetings
Be available to address issues that arise during the season whilst undertaking a leading role in the management of the Club
Undertake active role in club decisions
Preside over committee meetings when president is unavailable.
Attend meetings with or in place of the President when required.
Attend monthly committee meetings.
Take minutes at meetings and prepare reports of such meetings.
Collect mail from mail box.
Report on mail received by club
Respond where applicable to any mail received.
Be available for contact from FFV regarding club issues.
Attend when required meetings with other groups eg FFV Frankston Council etc.
Maintain player database (addresses, date of birth, contact details etc.)
Ensure all players are in correct age groups
Ensure all players are registered with FFV
Prepare and maintain account system for club
Prepare and present current reports at monthly committee meetings.
Attend to correspondence from banking institutions when required.
Be available to issue and sign cheques when required
Maintain a record of all accounts
Organise the payment of accounts when due (eg, Electricity etc)
Organise Referee payments for home teams when required.
Ensure all players are financial
Issue and maintain log of all equipment issued to teams
Replace any faulty equipment when deemed appropriate
Collect and correlate all returned equipment at season’s end.
Inspect pitches and coordinate volunteers as required for the remarking of pitches during the season.
Maintain ground mark making equipment and line marking supplies.
Responsible for ground inspection during wet weather periods
Assess uniform requirements and purchase equipment.
Distribute uniform as required.
Keep inventory and be responsible for uniform budget.
Order stock as required
Keep track of all stock bought and sold
Be available on training nights and game days to operate the canteen.
Develop roster to ensure that canteen is operational at all required times
Ensure that all paid staff sign on & off so that wage expenses can be tracked
Manage canteen float.
Issue first aid kits
Replace used items from first aid kits
Collect medical information and provide relevant details to the players coach.
Ensure that ground checks are undertaken at the start of match day.
Fundraising and Events Officer
Head fundraising and social events including end of year presentations with the help and full support from the committee and fundraising assistants. Ideal position for someone who has lots of ideas and loves to socialise.
Assist fundraising officer with events such as those above. This is a less demanding role. Ideal for people who want to help but can’t commit lots of time.
Liaise with local businesses interested in supporting our club. Possibly improve on sponsorship packages already developed.
Appoint coaches to teams
Form and chair a coaching sub-committee.
Chair regular coaches meetings.
Conduct parent meetings and assist coaches with resolving disputes.
First port of call to sub junior coaches
Liaise with coaches and committee in regards to problems or ideas that would be of benefit to either coaching staff or the club.
Ensure parents understand the philosophy behind the program.
Regularly update the clubs website, facebook page and Teamapp accounts.
Provide FFV, local council and local newspapers with positive stories about the club.
Attend course and obtain a junior licence (if not already done)
Be available for training during the week and for Saturday Games
Attend course and obtain a minimum Junior Coaches licence (if not already done)
Be available for training during the week, and allocated times for Sunday Games.
Implement an effective coaching program.
Provide match reports for club website.
Receive and maintain contact list of team
Make rosters to organise help with setting up/packing up of pitches when playing home games etc.
Distribute correspondence when issued.
Keep players and parents up to date of training and game days and club events.
Fill out “Team Sheet” correctly prior to all games
Hand “Team Sheet” book and passports to Official Game Referee ½ hour prior to kick off time.
Collect “Team Sheet” book and passports after game.
After each home game ensure that all results are input to FFV/Myfootball club